Event Schedule: Ignite on day 1 / Workshop on day 2

Day 1 (December 1st)

  • Proposed: Out of town guests arrive this morning or the night before
  • Proposed: Optional behind-the-scenes tour of a DC collection
    • 10:30am, for two hours
  • (Lunch on your own)
  • Ignite talks and unconference
    • draft-icon.jpgUnconference and Ignite
      • Proposed timings...
      • 2pm start
      • 2:30 - 3:15 session 1
      • 3:30 - 4:15 session 2
      • 4:30 - 5:15 session 3
      • 5:30 - 6:30 Ignite talks
      • 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

  • Formal workshop (invitation only)
  • Catered breakfasty-thing
  • Workshop kickoff; sessions
  • Catered lunch
  • Afternoon sessions
  • Wrap


draft-icon.jpg

Administrative schedule and flow for use by organizers

Administrative schedule and flow
Tasks that need doing/scheduling
Week of September 27 (Week -9)
  • Open Ignite entries
  • Finalize google form for Ignite proposals
  • Upload unconference/ignite invitation video
  • Announce unconference and Ignite talks
    • Need to lock down hotel info and timing first, via CLIR
  • Draft invitation email and invite first batch of workshop participants

Week of October 4 (Week -8)
  • Invite second batch of workshop participants

Week of October 11 (Week -7)
  • Final workshop invitations out
  • Finalize workshop participant list

Week of October 18 (Week -6)

Week of October 25 (Week -5)
  • Close Ignite entries (Oct 31st, 11:59pm)
  • Select Ignite participants

Week of November 1 (Week -4)

Week of November 8 (Week -3)

Week of November 15 (Week -2)

Week of November 22 (Week -1)

Week of November 29 (week 0!)

November 29 Sunday

November 30 Monday

December 1 Tuesday

December 3 Wednesday
[In no particular order]

  • Catering
  • A/V contract for Ignite and meeting
  • Hotel contract for Ignite/Unconference
  • Choose collection for optional behind-the-scenes tour
  • Permission to use logos
  • Record/upload invitation video
  • Assess AAM conference room size
    • in progress. E. Merritt to supply by COB Oct 7. - edsonm edsonm
  • troubleshoot Wikispaces adding for existing users - edsonm edsonm
  • AR - include alternate format message in Ignite form/video
  • AR - check with Christa/Amy re: video release
    • finalize hotel contract prior to announcing Ignite
  • List of people/orgs to contact to spread call for entries/workshop
    • Partners
    • DH programs
      • MITH
      • CHNM
      • DH Action Lab
      • Brown
      • Yale DH Lab
      • Library Schools
      • Public Libraries
        • DC
      • Europeana
      • AvoinGLAM
  • Unconference promo
    • initial goal: get it onto calendars, bookmark the page
    • AR - put up a wiki page for Ignite/unconference
      • goals, spirit, links to forms, basic info/logistics
  • Unconference registration
    • Mike make form
    • Mike lock down place/time
    • Mike lock down program
*

Logistics

Conference room at AAM

AAMConferenceRoom.png
Architects rendering of new AAM conference room.

AAM's new conference room.
The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone.

Code of Conduct

We value your attendance. The OpenLab Workshop is being convened under the DLF's Code of Conduct.